Finance and Operations Intern

About Spruik 

spruik /spruːk/ – verb – to promote or publicise.

Spruik is an environmental communications agency based in Rwanda. Founded in 2015, we offer strategic communications, public relations and marketing services to a diverse range of local and international clientele. While our main area of expertise is the environment and green economy, we also engage in projects related to tourism, entrepreneurship, youth empowerment, and community development.

Values Driven

Our cherished motto “Do good work with good people” drives our culture of performance and client engagement. We hold ourselves to the highest standards of integrity, honesty, efficiency, and commitment. We value kindness, respect, gratitude, taking initiative and excellence. 

To better serve our growing clientele, we are recruiting a professional intern who will support our finance team in delivering top-tier services and ensuring our finances and operations run smoothly. 

Below are more details about this exciting opportunity:

Position: Finance and Operations Intern – Finance and Operations Department
Reports to: Accountant 

Key Responsibilities:

1. Financial Record Management:
   • Assist in maintaining accurate financial records using QuickBooks.
   • Record and categorise transactions (expenses, revenues, etc.) in the system.
   • Help prepare financial statements, including income statements, balance sheets, and cash flow reports.
2. Bank Reconciliation
   • Assist in reconciling bank statements with QuickBooks records.
   • Identify discrepancies and collaborate with the finance team to resolve any issues.
3. Accounts Payable and Receivable
   • Support in processing payments to vendors and reconciling supplier accounts.
   • Assist in managing client invoices and following up on outstanding receivables.
4. Financial Reporting
   • Participate in the preparation of monthly and quarterly financial reports for management review.
   • Assist in budgeting and forecasting activities.
5. Audit Support:
   • Help organise financial documents for internal review and external audits.
   • Assist in providing financial data for compliance and regulatory purposes.
6. Expense Management:
   • Monitor and process team expense claims.
   • Ensure all expenses are accounted for and accurately entered in QuickBooks.
7. Administrative Tasks:
   • Support the finance team in day-to-day tasks, such as filing, data entry, and maintaining financial documentation.

Requirements:

• Currently pursuing or recently completed a bachelor’s degree in Accounting, Finance, Business Administration, or a related field 
• Knowledge and understanding of QuickBooks accounting software
• Strong attention to detail and organisational skills
• Proficiency in Microsoft Office, especially Excel
• Ability to work independently and as part of a team
• Strong analytical and communication skills
• Must have access to and use a compatible personal computer throughout the internship

Skills and Attitudes

The intern should demonstrate the following:

• Strong knowledge of financial accounting, analysis and reporting
• Understanding the double entry accounting concept
• Mastering the accounting cycle
• Understanding the accruals accounting concept
• Strong teamwork, accountability and critical thinking skills
• Problem-solving skills
• Strong organisational skills 
• Motivation and ability to work independently
• Excellent communication skills through various platforms (phone calls, SMS, social media, emails, etc.)
• An understanding of the use of Google Suite (Google Drive, Google Docs, Google Sheets, Google Slides, etc)
• A collaborative and proactive attitude
• Time management and prioritisation skills
• Attention to detail and the ability to deliver on time with minimal supervision
• Self-discipline and professionalism
• Proven skills in using accounting tools (QuickBooks and advanced Excel)
• Ability to learn new technologies quickly

In addition to the above-mentioned skills, the candidate should have a good command of English and Kinyarwanda with proven skills of writing and speaking both languages proficiently.

Spruik Responsibilities

Spruik is an equal-opportunity employer committed to providing a fair and inclusive workplace where interns are supported in performing their duties effectively. Interns receive a monthly facilitation fee of Rwf 150,000 and an additional Rwf 10,000 for communication (airtime). Additionally, Spruik offers benefits that promote work-life balance, such as quarterly wellness days, end-of-year breaks, flexible work hours, and team social events.

Application Process

Applications close on 24 November 2024 at 11:59 PM CAT. The selected candidate should ideally be ready to start work by Monday, 16 December 2024.

Interested candidates should fill an online application form found here.

For further information about Spruik and its mission, please visit www.spruik.rw. For any other questions, please email recruitment@spruik.rw and copy to info@spruik.rw.